Scheduled Billing

Scheduled Billing is one type of invoice from single billing. Scheduled Billing is used to schedule the delivery of invoices to customers.

Create New Scheduled Billing

1. Select the Scheduled Billing menu on the Faspay Billing menu, and the Scheduled Billing menu page will be displayed. Click "+ Scheduled Billing" to add new invoice data.

Create Scheduled Billing

2. Next, will displayed Single Billing form.

New Scheduled Billing form

Field Parameter Single Billing form

Field	Description
To	Customer data
Customer Name	Customer name (registered)
Add New Customer	Add new customer data
Billing Details	Complete billing data
Invoice No	Invoice number (auto generate)
Invoice Subject	Invoice subject
Invoice Language	Language used on the invoice
Invoice Type	Invoice type (choose as needed)
Invoice Date	Date the invoice was created
Due Date	Payment limit/due invoice created
Invoice Tax	Will appear if customer enable E-Faktur module. If you activated the invoice tax, when system changes proforma to invoice, the system will automatically generate the tax invoice number for the invoice with the following conditions: The tax invoice number is taken from the range of tax invoice available numbers on the E-Faktur No page. The system will use the tax invoice number sequentially from smallest to largest (Ascending order). The period of the tax invoice number that was used must be the same as the current year(Year Period)
Transaction code	List of transaction code (will appear if customer activated Invoice Tax). 01: To Parties Who Are Not VAT Witholder 02: To the Treasurer's Witholder 03: To the Witholder except Treasurer's 04: DPP Other Values 06: Other submissions, including submission to foreign tourists in the context of VAT refunds 07: Submission of which VAT is not collected 08: Submission of VAT Exemption 09: Delivery of Assets (clause 16D of the VAT Law)
Header	Email header text
Add Room	Choice of invoice type item type "room"
Add Product	Choice of invoice type item type "product"
Add Other	Choice of invoice types other than room & product
Generate Invoice to PDF	Information for generating invoices to PDF format
Notes	To add a note
Attachment	To attach a document
Button Option	Click "Save Draft" to save the data temporarily. Click "Save & Send" to save and send a new invoice. Click "Preview" to preview the invoice before it is submitted.

Notes: If the customer name is not yet available, then add new customer data by clicking "+Add New Customer" under the Customer Name field. In the "Invoice No" field, if it is not filled in, it will be auto-generated (automatically filled with system numbering). In the "Due Date" field, it cannot pass 1 day from the Invoce Date. The "Add Room" feature is only available for Merchants of Hospitality type.

3. Input the Scheduled Billing data, then click Save & Send.

   Notes: Ensure that the invoice type is scheduled.

inputting new Scheduled Billing data

4. If the data is successfully submitted, it will display a success notification as follow, click OK. The invoice will be sent to customer email as scheduled.

Success Notification

5. The Scheduled Billing will appear in the Scheduled Billing list.

Scheduled Billing

Search Invoice

1. On the Scheduled Billing page to search data, it can be done by inputting the invoice data keyword in the search field.

Scheduled Billing Search

2. The search results like the following will be displayed.

Search Invoice Result