Generate E-Faktur Number

Guide

User can generate E-Faktur number manually by Generate E-Faktur No from Faspay Billing → E-Faktur menu or from Faspay Billing → Billings menu.

Note: if the invoice already has an E-Faktur number, user cannot generate an E-Faktur number again.

Automate Generate E-Faktur Number

1. Access on Faspay Billing → Billings → Billing List → + Single Billing

Add billing

2. Create single billing and ensure Invoice Tax is activated, then click Save & Send.

Create Single Billing

Field Parameter Single Billing form

Field	Description
To	Customer data
Customer Name	Customer name (registered)
Add New Customer	Add new customer data
Billing Details	Complete billing data
Invoice No	Invoice number (auto generate)
Invoice Subject	Invoice subject
Invoice Language	Language used on the invoice
Invoice Type	Invoice type (choose as needed)
Invoice Date	Date the invoice was created
Due Date	Payment limit/due invoice created
Invoice Tax	Will appear if customer enable E-Faktur module. If you activated the invoice tax, when system changes proforma to invoice, the system will automatically generate the tax invoice number for the invoice with the following conditions: The tax invoice number is taken from the range of tax invoice available numbers on the E-Faktur No page. The system will use the tax invoice number sequentially from smallest to largest (Ascending order). The period of the tax invoice number that was used must be the same as the current year(Year Period)
Transaction code	List of transaction code (will appear if customer activated Invoice Tax). 01: To Parties Who Are Not VAT Witholder 02: To the Treasurer's Witholder 03: To the Witholder except Treasurer's 04: DPP Other Values 06: Other submissions, including submission to foreign tourists in the context of VAT refunds 07: Submission of which VAT is not collected 08: Submission of VAT Exemption 09: Delivery of Assets (clause 16D of the VAT Law)
Header	Email header text
Add Room	Choice of invoice type item type "room"
Add Product	Choice of invoice type item type "product"
Add Other	Choice of invoice types other than room & product
Generate Invoice to PDF	Information for generating invoices to PDF format
Notes	To add a note
Show notes on invoice PDF	If checked, notes will appear on invoice document pdf file and on preview mode. If unchecked, notes will not appear on the invoice document.
Attachment	To attach a document
Button Option	Click "Save Draft" to save the data temporarily. Click "Save & Send" to save and send a new invoice. Click "Preview" to preview the invoice before it is submitted.

Notes: If the customer name is not yet available, then add new customer data by clicking "+Add New Customer" under the Customer Name field. In the "Invoice No" field, if it is not filled in, it will be auto-generated (automatically filled with system numbering). In the "Due Date" field, it cannot pass 1 day from the Invoce Date. The "Add Room" feature is only available for Merchants of Hospitality type.

3. Click OK on success notification.

Success notification

4. On Billing List, it can be seen that E-Faktur number has been successfully generated.

Billing List page

Manually Generate E-Faktur Number

Generate using E-Faktur → Export CSV

1. Click on the menu tabs Export CSV on Faspay Billing → E-Faktur, then checklist the data that you want to generate the E-Faktur number. The data that can be selected is data with E-Faktur No(Not Set), after that click Generate E-Faktur No button.

Generate E-Faktur No on Export CSV page

2. There will be a success notification. So, E-Faktur Number is succesfully generated, click OK.

Success Notification

3. It can be seen at the invoice data table E-Faktur No is succesfully added.

Invoice data list

Generate E-Faktur using Billings Menu

1. Click on Faspay Billing → Billings

Billings menu

2. So it will show Billing List, then click the Invoice number at the Invoice No column to see the detail.

Billing List

3. Then click Actions → Generate E-Faktur No

Billing Detail page

4. Then on the notification, to validate that E-Faktur number will be generated, click Yes.

Validate generate E-Faktur number

5. On success notification, click OK.

Success Notification

6. After E-Faktur number is succesfully generated, the E-Faktur No now can be seen on BILLING DETAILS.

E-Faktur No on Billing Details